HR Alerts

HR Solutions Partners now offers Human Resources Alerts updated twice a day. Get the information you need - when you need it.

As an HRSPI client you can receive these alerts, along with Health Care Reform Updates, directly. You will also receive our eNewsletters with valuable information for anyone managing Human Resources. On top of all that you get free access to our client portal powered by HR360.

Alerts for MarchTop Of Page

DOL Proposes Changes to Federal Overtime Pay Exemptions

The U.S. Department of Labor is proposing to change the minimum salary that administrative, computer, executive, professional, and "highly compensated" employees must receive in order to be exempt from overtime pay under federal law.

Alerts for FebruaryTop Of Page

More Employers to Be Subject to NJ Family Leave Act

Effective June 30, 2019, New Jersey's Family Leave Act will apply to employers with as few as 30 employees worldwide, down from the current 50-employee threshold.

Reminder: Creditable Coverage Disclosures Due to CMS by March 1 for Calendar-Year Plans

Employers that offer prescription drug coverage to Medicare-eligible individuals via acalendar-year plan generally must complete an online disclosure to the Centers for Medicare and Medicaid Services (CMS) by March 1.

Illinois Minimum Wage to Increase Twice in 2020

The minimum wage rate applicable to most employers in Illinois will increase twice in 2020.

Michigan Releases New Minimum Wage and Paid Sick Leave Posters

In response to new minimum wage and paid sick leave laws, Michigan has released new minimum wage and paid sick leave posters for Michigan employers to display in a conspicuous place accessible to employees.

New Jersey Minimum Wage to Increase on July 1

Certain New Jersey minimum wage rates will increase on July 1, 2019.

DOL Releases New Model Employer CHIP Notice

The U.S. Department of Labor (DOL) has released a new model Employer CHIP Notice with information current as of January 31, 2019.

EEO-1 Reporting Deadline Pushed Back to May 31

The U.S. Equal Employment Opportunity Commission (EEOC) has pushed back the deadline by which employers are required to submit their 2018 EEO-1 data to May 31, 2019.

Alerts for JanuaryTop Of Page

Electronic Submission of OSHA Form 300 and 301 Data No Longer Required

The federal Occupational Safety and Health Administration (OSHA) has rescinded its requirement that establishments with 250 or more employees annually electronically submit information from their OSHA Forms 300 and 301 to the agency.

DOL Increases Group Health Plan Notice Distribution Penalties

The U.S. Department of Labor (DOL) has increased the penalties employers face for failing to furnish a Summary Plan Description (SPD), Summary of Benefits and Coverage (SBC), and Employer Children's Health Insurance Program (CHIP) Notice.

Michigan's Minimum Wage to Increase on March 29, 2019

The Michigan state legislature has announced that the effective date for the upcoming increase to the state's minimum wage is March 29, 2019.

Michigan's Paid Sick Leave Law Becomes Effective on March 29, 2019

The Michigan state legislature has announced that the state's paid sick leave law will become effective on March 29, 2019.

Federal Income Tax Filing Season Begins January 28

The IRS will begin processing 2018 federal income tax returns on January 28, 2019.

Reminder: Post OSHA Form 300A Starting Feb. 1

Employers subject to OSHA's recordkeeping requirements are reminded to post their 2018 OSHA Form 300A from February 1–April 30, 2019.

Creditable Coverage Disclosures Due to CMS by March 1 for Calendar-Year Plans

Employers that offer prescription drug coverage to Medicare-eligible individuals via a calendar-year plan generally must complete an online disclosure to the Centers for Medicare and Medicaid Services (CMS) by March 1.

Alerts for DecemberTop Of Page

OSHA Form 300A Electronic Submission Deadline is March 2

Employers are reminded that they may be required to electronicallysubmit information from their 2018 OSHA Forms 300A to OSHA by March 2, 2019.

Michigan: Minimum Wage Increase Coming in Early 2019, But Effective Date Unknown

On a date yet to be determined in early 2019, Michigan employers will generally be required to pay a minimum wage of at least $9.45 per hour to their regular employees and $3.60 per hour to their tipped employees.

DC: New Sexual Harassment Prevention Training Requirement Applies to Employers of Tipped Employees

Beginning July 1, 2019, District of Columbia (DC) employers with tipped employees must comply with a new requirement to provide sexual harassment prevention training.

Michigan Amends Paid Sick Leave Law Effective in March 2019

Michigan has amended its paid sick leave law to generally require Michigan employers with 50 or more employees to provide paid sick leave to many full-time employees beginning in March 2019.

Michigan Sets New Minimum Wage Rate for 2019

Effective January 1, 2019, Michigan employers will generally be required to pay a minimum wage of at least $9.48 per hour to their regular employees and $3.56 per hour to their tipped employees.

Standard Mileage Rate to Increase in 2019

The optional standard mileage rate used to calculate the costs of operating a car, van, pickup truck, or panel truck for business purposes in 2019 will be 58 cents per mile.

Reminder: New California Sexual Harassment Prevention Training Requirement Effective in 2020

By January 1, 2020, California employers with as few as 5 employees must comply with a new sexual harassment training prevention requirement.

Washington Employers Must Collect Paid Family and Medical Leave Premiums Starting Jan. 1

While paid family and medical leave (PFML) benefits do not become payable to employees until 2020, beginning January 1, 2019, Washington employers must start withholding PFML premiums equal to 0.4% of the employee’s gross wage from each employee's paycheck.

Delaware Releases Required Sexual Harassment Information Sheet

Delaware has released the sexual harassment information sheet that Delaware employers must begin distributing to employees in 2019.

Alerts for NovemberTop Of Page

NY: Minimum Salary for Administrative and Executive Overtime Exemptions Will Increase

The minimum salary required for administrative and executive employees to be exempt from overtime pay in New York State is set to increase.

Westchester County, NY Passes Sick Leave Law

Westchester County, NY has passed a sick leave law.

2019 QSEHRA Contribution Limit Announced

The IRS has announced that the contribution limit for qualified small employer health reimbursement arrangements (QSEHRAs) will be $5,150 per employee and $10,450 per family in 2019.

California Adjusts Overtime Exemption for Computer Software Employees

California has adjusted the minimum compensation rates that computer software employees must be paid to be exempt from state overtime pay requirements.

Arkansas's Minimum Wage to Rise in 2019

Effective January 1, 2019, Arkansas employers with 4 or more employees will generally be required to pay a minimum wage of at least $9.25 per hour to their regular employees and $2.63 per hour to their tipped employees.

Missouri's Minimum Wage to Rise in 2019

Effective January 1, 2019, Missouri employers will generally be required to pay a minimum wage of at least $8.60 per hour to their regular employees and $4.30 per hour to their tipped employees.

Certain Wellness Program Incentive Limits to be Eliminated on Jan. 1

Pursuant to a recent court ruling, effective January 1, 2019, certain limits on wellness program incentives will no longer be enforceable by the U.S. Equal Employment Opportunity Commission (EEOC).

Retirement Plan Contribution Limits Increased for 2019

The IRS has announced that the amounts employees can contribute to 401(k)s and IRAs will increase in 2019.

Many Massachusetts Employers Must Submit Health Insurance Form by Nov. 30

By November 30, Massachusetts employers with 6 or more employees must submit a Health Insurance Responsibility Disclosure (HIRD) form.

Alerts for OctoberTop Of Page

Alaska's Minimum Wage to Rise in 2019

Effective January 1, 2019, Alaska employers will generally be required to pay a minimum wage of at least $9.89 per hour to their employees.

New Jersey's Earned Paid Sick Leave Law Now In Effect

Effective October 29, 2018, New Jersey employers are generally required to provide earned paid sick leave to each employee.

New York State Increases Employee-Paid Premium Rate for Paid Family Leave

New York State has increased the employee-paid premium rate and annual cap under its Paid Family Leave law for 2019.

Earnings Subject to Social Security Tax to Increase in 2019

The Social Security Administration has announced that, effective January 1, 2019, the maximum amount of earnings subject to the Social Security tax will increase to $132,900.

Florida's Minimum Wage to Rise in 2019

Effective January 1, 2019, Florida employers will generally be required to pay a minimum wage of at least $8.46 per hour to their regular employees and $5.44 per hour to their tipped employees.

New Jersey Releases Leave Notice Due to Employees by Nov. 29

New Jersey has released the notice employers must provide to employees and post in the workplace regarding the state's new earned paid sick leave law.

New Jersey's Minimum Wage to Rise in 2019

Effective January 1, 2019, New Jerseyemployers will generally be required to pay a minimum wage of at least $8.85 per hour to their employees.

Colorado Amends Consumer Data Protection Laws

Employers that maintain, own, or license personal identifying information (“PII”) of Colorado residents in the course of business must adhere to consumer data protection laws. There have been three major changes to these laws, which are currently in effect:

Arizona's New Mini-COBRA Law Effective January 1

Effective January 1, 2019, Arizona employers with 20 or fewer employees that offer a group health plan will generally be required to offer employees, their spouses, and their dependents COBRA coverage pursuant to a new state law.

San Diego's Minimum Wage to Rise in 2019

Effective January 1, 2019, San Diegoemployers will generally be required to pay a minimum wage of at least $12.00 per hour to their employees.

Vermont's Minimum Wage to Rise in 2019

Effective January 1, 2019, Vermont employers will generally be required to pay a minimum wage of at least $10.78 per hour to their regular employees and $5.39 per hour to their tipped employees.

Colorado's Minimum Wage to Rise in 2019

Effective January 1, 2019, Colorado employers will generally be required to pay a minimum wage of at least $11.10 per hour to their regular employees and $8.08 per hour to their tipped employees.

California Expands Sexual Harassment Prevention Training Requirement

By January 1, 2020, California employers with as few as 5 employees must comply with a new sexual harassment training prevention requirement.

Montana's Minimum Wage to Rise in 2019

Effective January 1, 2019, Montana employers will generally be required to pay a minimum wage of at least $8.50 per hour to their employees.

New York State Releases Final Model Sexual Harassment Prevention Training Program and Policy

New York State has released finalized versions of its model sexual harassment prevention training program and model sexual harassment prevention policy.

Ohio's Minimum Wage to Rise in 2019

Effective January 1, 2019, Ohio employers will generally be required to pay a minimum wage of at least $8.55 per hour to regular employees and $4.30 per hour to tipped employees.

Alerts for SeptemberTop Of Page

South Dakota's Minimum Wage to Rise in 2019

Effective January 1, 2019, South Dakota employers will generally be required to pay employees a minimum wage of at least $9.10 per hour to regular employees and $4.55 per hour to tipped employees.

Latest News on NY State Sexual Harassment Prevention Training Requirement

What is required to be part of a New York State-compliant sexual harassment prevention training course is yet to be determined.

Paid Family and Medical Leave Tax Credit Guidance Released

The Internal Revenue Service has issued guidance to employers wishing to claim the Paid Family and Medical Leave Tax Credit for tax years 2018 and 2019.

Illinois Enacts New Military Leave Law

Effective January 1, 2019, a new law in Illinois requires employers to provide military leave to service member employees.

Updated Consumer Report Notice Required Sept. 21

Beginning September 21, 2018, an updated Summary of Consumer Rights notice must be provided when required under the federal Fair Credit Reporting Act (FCRA).

Alerts for AugustTop Of Page

Minnesota's Minimum Wage to Rise in 2019

Effective January 1, 2019, Minnesota employers with annual gross revenues of $500,000 or more will generally be required to pay employees a minimum wage of at least $9.86 per hour. Minnesota employers with annual gross revenues of less than $500,000 will generally be required to pay employees a minimum wage of at least $8.04 per hour.

TX: Austin Earned Sick Leave Ordinance Put On Hold

A Texas court has stopped the City of Austin’s earned paid sick leave ordinance from taking effect while certain litigation is pending.

DOL Releases Updated Model Employer CHIP Notice

The U.S. Department of Labor (DOL) has updated its model notice for employers to provide information on eligibility for premium assistance under Medicaid or the Children's Health Insurance Program (CHIP). This notice is generally updated twice a year.

New Expiration Date for Certain Model FMLA Notices is Aug. 31

The U.S. Department of Labor's Wage and Hour Division (WHD) has extended the effective date for some of its model FMLA notices through August 31, 2018.

Alerts for JulyTop Of Page

Protect Your Business Against Spear-Phishing Emails

Cyberattacks and resulting data breaches often begin with a spear-phishing email. Spear phishing differs from regular email phishing in its use of extensive research to target a specific audience, which allows the spear phisher to pose as a familiar and trusted entity in its email to a mark. Read this newsfeed update to learn tops to protect your business against spear-phishing emails.

South Carolina Updates Employment Discrimination Poster

South Carolina has updated its employment discrimination poster to include required language regarding pregnancy accommodations.

Delaware Adjusts Minimum Wage Increase Effective Date

Delaware has adjusted its minimum wage increase to $8.75 per hour to take effect on January 1, 2019.

Summary Annual Reports Due Sept. 30

Health plans with 100 or more plan participants at the beginning of a plan year are generally required to furnish a Summary Annual Report (SAR) to each health plan participant within 9 months after the end of a plan year. As a result, the deadline for most calendar year plans to satisfy the SAR requirement for plan year 2017 is September 30, 2018.

Delaware Raises Minimum Wage

Under a new law, Delaware’s minimum wage will increase to:

Oklahoma Passes Medical Marijuana Law

Effective July 26, 2018, Oklahoma law will generally prohibit employers from discriminating against a medical marijuana patient in hiring, termination, or any term or condition of employment.

Court Strikes Down Parts of CA Immigration Law

As a result of a recent federal district court ruling, California employers are no longer prohibited from:

New Expiration Date for Certain FMLA Notices is July 31, 2018

The U.S. Department of Labor's Wage and Hour Division (WHD) has extended the effective date of several model FMLA notices through July 31, 2018.

Massachusetts Adopts Paid Family and Medical Leave Program

Massachusetts has adopted a paid family and medical leave program, which will be funded by a payroll tax that becomes effective July 1, 2019.

Massachusetts Raises Minimum Wage

Under a new law in Massachusetts, the minimum wage will increase as follows:

Alerts for JuneTop Of Page

Reminder: RI Earned Paid Sick Leave Law Effective July 1

Effective July 1, 2018, Rhode Island employers generally must provide paid or unpaid earned sick leave to each employee, depending on employer size.

New Minimum Wage Rates Effective July 1

Effective July 1, 2018, the minimum wage will increase in several states and cities.

Reminder: OSHA Form 300A Electronic Submission Deadline is July 1

Employers are reminded that they must electronicallysubmit information from their 2017 Forms 300A to OSHA by July 1.

Form 5500 Filing Deadline for Many Health Plans is July 31

Group health plan administrators are reminded that Form 5500, Annual Return/Report of Employee Benefit Plan, must be filed with the U.S. Department of Labor (DOL) by the last day of the seventh month after the plan year ends. For calendar-year plans, that due date falls on July 31.

New Hampshire Amends Wage Payment Timing Law

Under a new law, effective July 29, 2018, New Hampshire employers generally must pay wages within:

Form I-9 Audits Up Dramatically Since October

From October 1, 2017-May 4, 2018, U.S. Immigration and Customs Enforcement (ICE) conducted 2,282 Form I-9 audits, up from 1,360 audits from October 1, 2016-September 30, 2017. Given this dramatic increase, employers should take a moment to ensure that their Form I-9 compliance practices meet federal requirements.

New Expiration Date for Several Model FMLA Notices is June 30, 2018

The U.S. Department of Labor's Wage and Hour Division has extended the effective date of several model FMLA notices through June 30, 2018.

Alerts for MayTop Of Page

NM: Minimum Wage Rates for Santa Fe City and County Increased

The minimum wage rate for the City of Santa Fe, New Mexico has increased to $11.40 per hour. Additionally, the minimum wage rate for Santa Fe County has increased to $11.40 per hour ($3.41 per hour for tipped employees). These increased rates are currently in effect.

Connecticut Adopts Salary History Inquiry Ban

Effective January 1, 2019, a new law generally prohibits Connecticut employers from inquiring about a prospective employee's wage and salary history unless it is voluntarily disclosed.

South Carolina Enacts Pregnancy Accommodation Law

South Carolina has enacted a new law that prohibits employers with 15 or more employees from discriminating against employees with medical needs arising from pregnancy, childbirth, or related medical conditions.

Keeping Your Employees Motivated This Summer

The warm weather and eagerly anticipated outdoor activities of summer may take a toll on your workers' concentration. If you're noticing a lack of focus among your employees during this time of year, consider these ideas to help keep them motivated.

Vermont Adopts Salary History Inquiry Ban

Effective July 1, 2018, a new law prohibitsVermont employers from inquiring about or seeking anapplicant's salary history information­­, including information on hisor her current or past wages, salary, bonuses, or benefits. The law also bansemployers from relying on an applicant's salary history information as a factorin determining whether to interview the applicant.

Top 5 Forms for Summer Hires

An employee's first day at a summer job can be very stressful for both the employee and employer. While trying to set up the employee with his or her parking pass, email account, and other necessities, employers should also remember that completing required forms is just as important.

NYC Enacts New Sexual Harassment Training, Poster, and Information Sheet Requirements

New York City has enacted new sexual harassment training, poster, and notice requirements for employers.

IRS Releases 2019 HSA and HDHP Limits

The Internal Revenue Service (IRS) has announced the 2019 inflation-adjusted amounts for Health Savings Accounts (HSAs) as determined under the Internal Revenue Code.

2017 Form 300A Electronic Data Submission Requirement Now Applies in All States

The federal Occupational Safety and Health Administration (OSHA) recently announced that covered establishments in all states—including establishments in California, Maryland, Minnesota, South Carolina, Utah, Washington, and Wyoming—must electronically submit data from their 2017 OSHA Form 300A to OSHA by July 1, 2018. Previously, employers in those seven states were deemed exempt.

New Jersey Passes Earned Paid Sick Leave Law

A new law will generally require New Jersey employers to provide earned paid sick leave to each employee in New Jersey beginning October 29, 2018.

Alerts for AprilTop Of Page

$6,900 Re-Established as 2018 HSA Contribution Limit for Certain Individuals

The Internal Revenue Service (IRS) has re-established $6,900 as the 2018 health savings account (HSA) contribution limit for individuals with family coverage under a high deductible health plan (HDHP).

New Jersey Passes Equal Pay Law

Anew state law expands coverage of existing law to prohibit discrimination inwages on the basis of any protectedclass.

EEOC Pushes Back 2017 EEO-1 Report Deadline to June 1

The U.S. Equal Employment Opportunity Commission (EEOC) has pushed back the deadline for qualifying entities to submit their 2017 EEO-1 report to June 1, 2018. Previously, the deadline was March 31, 2018.

CA: Redwood City Adopts Minimum Wage Ordinance

Redwood City, California has adopted a minimum wage ordinance.

Massachusetts Limits Certain Criminal History Inquiries

Massachusetts has limited certain inquiries into criminal history.

CA: Emeryville Minimum Wages Rise July 1, 2018

Effective July 1, 2018, the minimum wage in Emeryville, California will rise to $15.00 per hour for small businesses (55 or fewer employees) and to $15.69 per hour for large businesses (56 or more employees).

Maine Releases Sexual Harassment Training Checklist

Maine has released a sexual harassment training checklist, which certain employers must use to develop a sexual harassment training program.

NY: Employers Required to Adopt Sexual Harassment Policy and Training Program

A new law requires employers in New York to adopt a sexual harassment policy and training program that meet certain standards.

FAQs Released on Paid Family and Medical Leave Tax Credit for Employers

The Internal Revenue Service has released FAQs on the Paid Family and Medical Leave Tax Credit, which certain employers can soon claim based on wages paid to employees on family and medical leave. The tax credit is effective for tax years 2018 and 2019.

San Francisco Amends 'Ban the Box' Law

San Francisco has amended its "Ban the Box" law to prohibit employers with 5 or more employees from inquiring about, discussing, or requiring disclosure of an applicant's conviction history until after a conditional offer of employment. This amendment is effective October 1, 2018.

Alerts for MarchTop Of Page

Virginia Expands National Guard Employment Protections

A new law in Virginia expands certain National Guard employment protections (i.e., leave, reemployment, and nondiscrimination) to any person who is a member of the National Guard of another state who is employed or seeking employment in Virginia.

Tax Help Available Ahead of April 17 Filing Deadline

With the April 17 federal income tax deadline fast approaching, the Internal Revenue Service (IRS) is reminding taxpayers that they can find most answers to their tax questions by taking advantage of the wide variety of easy-to-use online tools available on IRS.gov.

New York Paid Family Leave: Updated Guidance on Deductions and Voluntary Coverage

New York has updated two provisions of its paid family leave guidance regarding deductions from employees' wages and voluntary coverage.

Oregon: Forms for New Statewide Transit Tax Now Available

Oregon has released forms for employers regarding its new statewide transit tax.

Reminder: Group Health Plans Required to Offer Special Enrollment

Under HIPAA, certain events that happen to employees or their dependents trigger a right to "special enroll" in an employer-sponsored group health plan. Special enrollment allows individuals who previously declined health coverage to enroll for coverage outside of a plan's open enrollment period. To learn more, please read this HR News Alert.

Reminder: 2017 EEO-1 Report Due March 31, 2018

Certain employers must submit their 2017 EEO-1 reports to the U.S. Equal Employment Opportunity Commission (EEOC) no later than March 31, 2018.

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